IRS Suspends PTIN Registration and Renewals

As of June 5, 2017, the IRS has temporarily suspended PTIN registration and renewals. They have done this because the United States District Court for the District of Columbia enjoined the IRS on June 1, 2017 from charging a user fee for the issuance or renewal of PTINs.

The IRS is presently determining how they will proceed and as additional information becomes available they will let everyone know.

See the IRS PTIN System Down announcement of June 5, 2017 for further information.

For more information on the court case and ruling see the following:

• US District Court Steele vs United States – Memorandum Opinion 

• Steele vs United States Class Action Website

Reminder of Change in Federal Corporate and Partnership Filing Deadlines

This is a reminder that the filing deadline for calendar year 2016 federal partnership returns (Form 1065) has changed to March 15, 2017.

For those federal partnerships that need additional time to file the Form 7004 (Application for Automatic Extension of Time to File Certain Business Income Tax, Information and Other Returns) must be filed by Wednesday, March 15, 2017.

Also remember that the deadline for federal Corporate (Form 1120) returns was changed to April 15 which means 2016 calendar year federal corporate returns will be due on Tuesday, April 18, 2017.

March 15 is also the deadline for federal Subchapter S corporate returns (Form 1120S).

                                                          

IRS Warns: Dangerous W-2 Phishing Scam Evolving; Targeting Schools, Restaurants, Hospitals, Tribal Groups and Others

IR-2017-20, Feb. 2, 2017

WASHINGTON — The Internal Revenue Service, state tax agencies and the tax industry issued an urgent alert today to all employers that the Form W-2 email phishing scam has evolved beyond the corporate world and is spreading to other sectors, including school districts, tribal organizations and nonprofits.

In a related development, the W-2 scammers are coupling their efforts to steal employee W-2 information with an older scheme on wire transfers that is victimizing some organizations twice.

“This is one of the most dangerous email phishing scams we’ve seen in a long time. It can result in the large-scale theft of sensitive data that criminals can use to commit various crimes, including filing fraudulent tax returns. We need everyone’s help to turn the tide against this scheme,’’ said IRS Commissioner John Koskinen.

When employers report W-2 thefts immediately to the IRS, the agency can take steps to help protect employees from tax-related identity theft. The IRS, state tax agencies and the tax industry, working together as the Security Summit, have enacted numerous safeguards in 2016 and 2017 to identify fraudulent returns filed through scams like this. As the Summit partners make progress, cybercriminals need more data to mimic real tax returns.

Here’s how the scam works: Cybercriminals use various spoofing techniques to disguise an email to make it appear as if it is from an organization executive. The email is sent to an employee in the payroll or human resources departments, requesting a list of all employees and their Forms W-2.  This scam is sometimes referred to as business email compromise (BEC) or business email spoofing (BES).

The Security Summit partners urge all employers to be vigilant. The W-2 scam, which first appeared last year, is circulating earlier in the tax season and to a broader cross-section of organizations, including school districts, tribal casinos, chain restaurants, temporary staffing agencies, healthcare and shipping and freight. Those businesses that received the scam email last year also are reportedly receiving it again this year.

Security Summit partners warned of this scam’s reappearance last week but have seen an upswing in reports in recent days.

New Twist to W-2 Scam: Companies Also Being Asked to Wire Money
In the latest twist, the cybercriminal follows up with an “executive” email to the payroll or comptroller and asks that a wire transfer also be made to a certain account. Although not tax related, the wire transfer scam is being coupled with the W-2 scam email, and some companies have lost both employees’ W-2s and thousands of dollars due to wire transfers.

The IRS, states and tax industry urge all employers to share information with their payroll, finance and human resources employees about this W-2 and wire transfer scam. Employers should consider creating an internal policy, if one is lacking, on the distribution of employee W-2 information and conducting wire transfers.

Steps Employers Can Take If They See the W-2 Scam

Organizations receiving a W-2 scam email should forward it to phishing@irs.gov and place “W2 Scam” in the subject line. Organizations that receive the scams or fall victim to them should file a complaint with the Internet Crime Complaint Center (IC3,) operated by the Federal Bureau of Investigation.

Employees whose Forms W-2 have been stolen should review the recommended actions by the Federal Trade Commission at www.identitytheft.gov or the IRS at www.irs.gov/identitytheft.
Employees should file a Form 14039, Identity Theft Affidavit, if the employee’s own tax return rejects because of a duplicate Social Security number or if instructed to do so by the IRS.

The W-2 scam is just one of several new variations that have appeared in the past year that focus on the large-scale thefts of sensitive tax information from tax preparers, businesses and payroll companies. Individual taxpayers also can be targets of phishing scams, but cybercriminals seem to have evolved their tactics to focus on mass data thefts.

Be Safe Online

In addition to avoiding email scams during the tax season, taxpayers and tax preparers should be leery of using search engines to find technical help with taxes or tax software. Selecting the wrong “tech support” link could lead to a loss of data or an infected computer. Also, software “tech support” will not call users randomly. This is a scam.

Taxpayers searching for a paid tax professional for tax help can use the IRS Choosing a Tax Professional lookup tool or if taxpayers need free help can review the Free Tax Return Preparation Programs. Taxpayers searching for tax software can use Free File, which offers 12 brand-name products for free, at www.irs.gov/freefile. Taxpayer or tax preparers looking for tech support for their software products should go directly to the provider’s web page.

Tax professionals also should beware of ongoing scams related to IRS e-Services. Thieves are trying to use IRS efforts to make e-Services more secure to send emails asking e-Services users to update their accounts. Their objective is to steal e-Services users’ credentials to access these important services.

IRS Answers Common Early Tax Refund Questions

The IRS yesterday posted to their website a news release that addresses common questions that they have heard regarding this season’s delay in refunds for federal returns that are claiming the earned income tax credit and/or the additional child tax credit.

This release (IRS Answers Common Early Tax Season Refund Questions and Addresses Surrounding Myths) is a good resource for preparers who receive questions from their affected clients and includes the following:

•      3 YouTube videos (available in English and Spanish) explaining the delay and the IRS refund process
•      Common Myths about the delay in refunds
•      Information about “Where’s My Refund?”

IRS Announces 2017 Tax Filing Season Start Date

The 2017 Filing Season will begin on Monday, January 23, 2017 the IRS announced today. In its news release, the IRS also reminded taxpayers who will be claiming the Earned Income Tax Credit (EITC) and/or the Additional Child Tax Credit (ACTC) to expect a longer wait for their tax refunds.

The filing deadline to submit 2016 tax returns is Tuesday, April 18, 2017.

Click here to read the full IRS news release.

IRS, States, Industry Launch Second Year of Public Awareness Campaign: “Taxes. Security. Together.”

The IRS released the following update earlier today:

WASHINGTON — The Internal Revenue Service and its Security Summit partners today began the second year of their “Taxes. Security. Together.” campaign aimed at encouraging taxpayers to take stronger measures to protect their financial and tax data.

The campaign features a series of security awareness tax tips, a round-up of suggestions at the Taxes. Security. Together. web page and a one-page Publication 4524, Security Awareness for Taxpayers.

“These are common sense tips to help taxpayers ensure the security of their information,” said IRS Commissioner John Koskinen. “The Security Summit partnership between the IRS, states and industry has made great strides but we need taxpayers to ensure their information is secure as well.”

The IRS, state tax agencies and the tax community came together in 2015 to combat tax-related identity theft as a coordinated partnership. But they immediately saw that one partner was missing: taxpayers.

The IRS and its partners need the help of all taxpayers. The Security Summit also needs the help of tax preparers and businesses to share information and help educate clients and employees about security measures. For example:

• Always use security software with firewall and anti-virus protections. Make sure the security software is always turned on and can automatically update. Encrypt sensitive files such as tax records you store on your computer. Use strong passwords.
• Learn to recognize and avoid phishing emails, threatening calls and texts from thieves posing as legitimate organizations such as your bank, credit card company and even the IRS. Do not click on links or download attachments from unknown or suspicious emails.
• Protect your personal data. Don’t routinely carry your Social Security card, and make sure your tax records are secure. Treat your personal information like you do your cash; don’t leave it lying around.

Get Replacement Social Security Tax Forms Online

The following article was release by the Social Security Administration:

Preparing for tax season can seem overwhelming. Some forms and paperwork might be difficult to track down. Social Security has made this much easier with annual Benefit Statements.

An SSA-1099 is a tax form Social Security mails each year in January to people who receive Social Security benefits. It shows the total amount of benefits received from Social Security in the previous year so people know how much Social Security income to report to IRS on their tax return.

For non-citizens who live outside of the United States and received or repaid Social Security benefits last year, we will send form SSA-1042S instead. The forms SSA-1099 and SSA-1042S are not available for people who receive Supplemental Security Income (SSI).

If your clients currently live in the United States and need a replacement form SSA-1099 or SSA-1042S, we have a way for them to get an instant replacement quickly and easily. Encourage your clients to go online and request an instant replacement form with a my Social Security account at http://www.socialsecurity.gov/myaccount.  The online replacement form is available beginning February 1, 2017.

Every working person in the U.S. should create a my Social Security account. The secure and personalized features of my Social Security are invaluable in securing a comfortable retirement — for today and tomorrow. 

Last Day to Transmit 2015 Individual Federal and State Returns this Year

The IRS will be shutting down their 1040 Modernized E-file system on the morning of November 30, 2016. This shutdown will last until the 2017 filing season opens in January 2017.

If you have any 2015 federal or state tax returns that you wish to file as a current year return, you should transmit them by November 29, 2016 in order ensure that you are able to get acknowledgements back before the IRS system is shutdown on November 30, 2016.

Update on Change to Accessing E-Services

As a reminder, the IRS will be instituting changes to how e-services users will access their accounts. Originally the IRS said that all e-services users would need to re-register using the new Secure Access authentication process around October 24, 2016.

The IRS has announced that the IRS is delaying this requirement at this time.  The delay is to allow the IRS to discuss the proposed new Secure Access authentication process with key stakeholders and to ensure a smooth transition when they do implement the new process.

When a new date is set, the IRS will send out an announcement.

See the Important Update about Your e-Services Account page on the IRS website for more information on what the Secure Authentication Process is and for the official IRS announcement on this delay.

IRS Now Accepting ITIN Renewal Applications

This is a reminder that the IRS has begun accepting renewal applications for individuals whose ITINs will expire at the end of 2016.

Under the Protecting Americans from Tax Hikes (PATH) Act of 2015, the following ITIN holders must renew their ITIN before they file their 2016 federal tax return during the upcoming 2017 filing season:

• Have not used their ITIN on a tax return for the last three consecutive years; or
• Have an ITIN with the middle digits of 78 or 79.

The IRS recently sent letters to taxpayers with the affected middle digits informing them that they need to renew their ITINs.

To renew an ITIN, a taxpayer must complete Form W-7 and submit all required documentation to the IRS either by mail, through a Certified Acceptance Agent, or in person by making an appointment at an IRS Taxpayer Assistance Center. For renewals, a completed federal income tax return does not need to be attached to the Form W-7.

For more details on which taxpayers need to renew their ITIN as well as the process for renewing ITINs see the following on the IRS website:

• IRS news release of October 6 – IRS Now Accepting ITIN Renewal Applications
• IRS Form W-7 instructions

IRS Warns of Fake Tax Bill Emails

The IRS wants to make taxpayers and tax preparers aware that a new email scam has been reported around the country. This new scam involves fake emails that include an attached fraudulent version of IRS CP2000 notices for Tax Year 2015.

The fraudulent CP2000 notice includes a payment request that taxpayers mail a check made out to “I.R.S.” to the Austin Processing Center at a Post Office Box address. This is in addition to a payment link within the email itself.

The IRS wants to emphasize that the CP2000 is a notice commonly mailed to taxpayers through the US Postal Service. It is never sent as part of an email to taxpayers. The details of this scam are as follows:

• Notices are being sent electronically.
• The CP2000 notices appear to be issued from an Austin, Texas address.
• The notice is requesting information regarding Affordable Care Act insurance coverage for 2014.
• The payment voucher lists the letter number as 105C.

See the IRS and Security Summit Partners Warn of Fake Tax Bills news release of September 22, 2016 for more information.

Revised Form 8867 and the Expansion of Preparer Due Diligence Requirements

The IRS has released a draft of the newly revised and renamed Form 8867 (Paid Preparer’s Due Diligence Checklist). The changes are a result of the expansion of the paid preparer’s due diligence requirements (as included in the PATH Act) to cover the Child Tax Credit and the American Opportunity Education Credit as well as the Earned Income Tax Credit.

As a result of the expansion of the due diligence requirements, the Form 8867 has been revised as follows:

• Renamed to “Paid Preparers Due Diligence Checklist.” Was named the Paid Preparer’s Earned Income Credit Checklist.
• The questions related to qualifying children have been moved from the form to a related worksheet. These questions must still be asked, however, they will not be submitted to the IRS. The requirement to ask these questions are covered in question 2 of the revised 2016 Form 8867.
• Click here to read the full article on the CrossLink website.

Read the full article on the CrossLink website.

IRS Warns of New Wave of Cyber Attacks that Aim to Take Over Tax Preparers Computers

The IRS has posted a news release (IR-2016-119) to warn tax preparers of a new wave of attacks that allow identity thieves to file fraudulent tax returns by remotely taking over a tax preparer’s computer system.

These cyber-attacks are taking place using remote technology which allows the identity thieves to gain access to a tax preparer’s computer system, access client data, complete and e-file tax returns, then direct the refunds to the criminal’s own bank accounts. The IRS is aware of approximately two dozen cases where tax preparers have recently been victimized.

The victims learned of these thefts while they were reconciling their e-file acknowledgements.

See IRS News Release IR-2016-119 (dated September 2, 2016) for more details on these attacks and what measures tax preparers should take to protect their computer systems.

Also see the IRS Protect Your Clients; Protect Yourself webpage for more information how preparers can help fight identity theft and protect their customer tax return data and their computer systems.

Changes to IRS Individual Taxpayer Identification Number (ITIN) Expiration Rules

Individuals who obtained an ITIN before 2013 will be required to renew it over a staggered schedule between the end of 2016 and 2020 if they plan on continuing to use an ITIN to file a federal return.

The Protecting Americans from Tax Hikes (PATH) Act of 2015 did more than just extend the tax provisions that had expired at the end of 2014. The PATH Act also included, as part of its integrity provisions, changes to the circumstances in which an Individual Taxpayer Identification Number (ITIN) will expire.

Go to

http://www.crosslinktax.com/tax-updates/Changes-to-IRS-Individual-Taxpayer-Identification-Number-ITIN-Expiration-Rules.asp#.VumEz_krJQI to read the entire CrossLink Tax Update that includes further information about the changes to ITIN expiration rules.

IRS Temporarily Suspends their Identity Protection PIN Tool

As part of its ongoing security review, the IRS has temporarily suspended the Get an Identity Protection PIN tool on IRS.gov. The IRS has stated that it is conducting a further review of this application that allows taxpayers to retrieve their original IP PIN that was issued to them for calendar year 2016 online. The IRS is also looking to further strengthen the security features of this tool.

Taxpayers who were issued an IP PIN should continue to file their federal tax returns (and enter their IP PINs) as they normally would. 

The IRS offers the following guidance following the removal of this online tool:

• Lost or misplaced IP PINs – Individuals will need to call the IRS to verify their identity and the IRS will mail them their IP PIN. If they have moved since January 1, 2016 they must file their return on paper.
• Florida, Georgia, and District of Columbia pilot participants – Will not be able to obtain an IP PIN and may file their federal return as normal.

See the March 7 IRS Statement on IP PIN on the IRS website for additional information.

IRS Electronic Filing PIN Application Attacked by Malware

The IRS Electronic Filing PIN application was attacked by malware this week. The IRS posted the following on their News page:

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The IRS recently identified and halted an automated attack upon its Electronic Filing PIN application on IRS.gov. Using personal data stolen elsewhere outside the IRS, identity thieves used malware in an attempt to generate e-File PINs for stolen social security numbers. An e-file PIN is used in some instances to electronically file a tax return.

No personal taxpayer data was compromised or disclosed by IRS systems. The IRS also is taking immediate steps to notify affected taxpayers by mail that their personal information was used in an attempt to access the IRS application. The IRS is also protecting their accounts by marking them to protect against tax-related identity theft.

IRS cybersecurity experts are currently assessing the situation, and the IRS is working closely with other agencies and the Treasury Inspector General for Tax Administration. The IRS also is sharing information with its Security Summit state and industry partners.

Based on our review, we identified  unauthorized attempts involving approximately 464,000 unique SSNs, of which 101,000 SSNs were used to successfully access an e-File PIN.

The incident, involving an automated bot, occurred last month, and the IRS continues to closely monitor the web application.

This incident is not connected or related to last week’s outage of IRS tax processing systems.

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We will continue to monitor and update you as more information is released.

IRS Statement on System Outage

The IRS announced it resumed processing individual and business tax returns at approximately 5 p.m. Thursday following resolution of its system outage. Many of the tools and applications came up earlier on Thursday morning, including “Where’s My Refund” on IRS.gov.

“IRS teams worked throughout the night and around the clock on this system outage,” IRS Commissioner John Koskinen said. “Our processing systems are back in business. Taxpayers should see little, if any, impact on their tax returns or refunds. We apologize for the inconvenience this caused, and we appreciate the support and patience from taxpayers as well as our partners in the tax community and state revenue departments.”

The IRS emphasized that taxpayers do not need to take any additional steps or action due to the outage, including people who filed just before or during the outage. Throughout this period, taxpayers were able to continue to send their tax returns to their e-file provider; these companies have already started sending these tax returns into the IRS.

Taxpayers who have received a specific refund date from the “Where’s My Refund?” tool on IRS.gov should not be affected by the outage. The IRS reminds taxpayers that many variables factor into processing of tax refunds, including fraud prevention efforts, but we continue to anticipate that nine out of 10 taxpayers will receive their refunds within 21 days after being accepted by the IRS. In addition, the IRS reminds taxpayers that IRS.gov remains the best place to check for information on refunds. Additional information is available at: https://www.irs.gov/Refunds/What-to-Expect-for-Refunds-This-Year

The IRS is continuing to examine the underlying cause of the outage yesterday as well as monitoring any follow-up issues.  It's important to note that at this time this situation appears to be a hardware failure. 

IRS SYSTEM UPDATE

The IRS released the following update today regarding their systems:

IRS teams continued working throughout the night and this morning on the system outage, and many of our tools and applications came back up this morning, including “Where’s My Refund” on IRS.gov. We are continuing our work and analysis of our return processing system; we hope to have that back up again running at some point today. We will provide a further update later today.

While the e-file system for individual and business returns remains unavailable, the IRS reminds taxpayers they can still prepare and file tax returns as they normally would. Taxpayers can continue to send their tax returns to their e-file provider; these companies will hold the tax returns until the IRS resumes accepting electronic tax returns. Taxpayers who have already filed their tax returns do not need to take any additional action.

In addition, we continue to expect that 9 out of 10 taxpayers will receive their refunds within 21 days.

The IRS is continuing to examine the underlying cause of the outage yesterday.  It's important to note that this situation appears to be a hardware failure and nothing else. There is no indication that any external factors had any role in this incident.

Urgent Update on IRS Systems

PLEASE NOTE: CROSSLINK IS CONTINUING TO TAKE RETURNS and will submit them to the IRS once their systems come back online. See the Updated IRS statement below:

================
IRS Statement:

The IRS experienced a hardware failure this afternoon affecting a number of tax processing systems, which are currently unavailable. Several of our systems are not currently operating, including our modernized e-file system and a number of other related systems. The IRS is currently in the process of making repairs and working to restore normal operations as soon as possible. We anticipate some of the systems will remain unavailable until tomorrow.

The IRS remains in close contact with e-file software transmitters and the tax community during this period.

A number of taxpayer and tax practitioner tools are unavailable. IRS.gov remains available, although a number of the services on the site are not, including Where’s My Refund.

Taxpayers can continue to prepare and file their tax returns as they normally would. Taxpayers can continue to send their tax returns to their e-file provider; these companies will hold the tax returns until the IRS resumes accepting electronic tax returns. Taxpayers who have already filed their tax returns do not need to take any additional action.

The IRS is still assessing the scope of the outage. At this time, the IRS does not anticipate major refund disruptions; we continue to expect that 9 out of 10 taxpayers will receive their refunds within 21 days.
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Additional State Requests/Actions and the IRS IP PIN for the 2016 Filing Season

As the January 19 start date for the 2016 filing season draws near, here are some of the new actions that States are instituting to help fight tax identity theft and refund fraud, as well as an update on the IRS Identity Protection PIN.

Request by States for Driver’s License for the Upcoming Filing Season
As part of their continuing effort to combat tax identity theft and fraud, States will be requesting additional information be included with the tax return to help them confirm that the return they are receiving is truly the taxpayer’s. Providing the requested information will help ensure that the taxpayer’s tax refund will go to them and not to an identity thief.

One piece of information that nearly all States will be requesting is information from the taxpayer’s and spouse’s driver’s license or state-issued identification card. Although a return will not be rejected if the requested information from the driver’s license or state identification card is not present in the taxpayer’s return, not providing this information may delay the processing of the return and cause a delay in receiving any refund associated with the return.

Other State Actions to help Prevent Identity Theft and Tax Fraud
Below are some examples of new processes put in place by Illinois, Alabama, and Virginia that begin in the 2016 filing season:

• Illinois will not be sending out refunds on returns filed in January and February until mid-March. For those returns filed after March 1, 2016, the refunds will be sent out within two to three weeks from the date the Illinois return is accepted.
  See the Illinois Refund Alert on the Illinois Revenue website for more information.
• Virginia has begun to issue 7 alphanumeric Personal Identification Numbers (PINs) to Virginia taxpayers who have been identified as victims of identity theft. If a Virginia taxpayer is issued a PIN they must enter it on their Virginia individual income tax return to ensure that it is processed in a timely manner.
  See the Tax Related Identity Theft Prevention page on the Virginia Department of Taxation website for more information.
• Alabama will delay issuing refunds this year on returns for which the state has not received the W-2(s) from a taxpayer’s employer(s). This means that early Alabama filers will not receive their refunds as quickly as they have in prior years.

IRS Identity Protection PIN (IP PIN)
Beginning with the 2016 filing season, the IRS requires that an identity protection PIN (IP PIN) be entered on the 2015 tax return if an individual that is claimed as a dependent on a tax return has received an IP PIN from the IRS. Otherwise, the IRS will reject the tax return.

As a reminder, the IRS issues IP PINs to individuals who have had an identity theft indicator applied to their IRS tax account. These individuals will receive the IP PIN via IRS notice CPO1A this month (January).

Important Note: Due to an error, the IRS is emphasizing that all IP PINs that are contained in the CP01A notices that an individual receives this month (January) are for filing the 2015 tax return even though the notices incorrectly state they are for filing the 2014 tax return.

Other things to know about the Identity Protection PIN:

• If an individual loses their IP PIN, the original can be retrieved via the online IRS Get an Identity Protection PIN tool on the IRS website.
• Individuals who had an IP PIN in 2015 (for Tax Year 2014) should have received a new 6 digit IP PIN from the IRS this month (January) via IRS notice CP01A.
• When the taxpayer’s, spouse’s and/or dependent’s IP PIN is entered in the CrossLink program, they will be transmitted to the IRS as part of the Form 1040. The taxpayer’s IP PIN will print on Form 1040 in the area designated in the signature area. The Spouse’s and Dependent’s IP PIN will not print on the Form 1040 because the IRS has not included a place for them on the printed Form 1040.
• The IRS may also invite an individual to get an IP PIN by sending them a letter because their account met specific criteria that made them eligible to receive an IP PIN.

See the Identity Protection PIN page and the IP PIN FAQ page on the IRS website for more information.